PAYC GENERAL MEETING
MAY 17/15
FLEMING ISLAND
In attendance: Norm Altmannshofer, Megan Fleming, Elaine and Ray LaSota, Ken Arseneault, Mike, Melanie and Aiden Nelson, Anne and Bill Nelson, Don and Dawne Mallon, Wendy Douillard, Brian Lukas, Joan and Tom Hall, Gary Rosa, Patti and Len Butler, Ken and Irene Brooks, Tony Lucia, Al Geiger
1.Call to order 4:40
2.Adoption of minutes October 25/14 emailed to all (moved by Gary and Irene 2nd)
3.Treasurer’s report- updated report to be sent to all members
Don Mallon moved to accept financial report as provided, Ray 2nd
4.Membership report- 32 active members
Resignation received from Cal and Paz Smith (resignation
letter read to group) and Dale Ostrom and Barb Bradstock
Patti will send both resigning couples a “thank-you for your contribution” letter on behalf of the club
Irene moved to accept Dennis and Linda Morehan’s membership application without the initiation fee. Joan 2nd
Carried
New applications: 2 new applicants. Executive feels club should vote any new member in at the AGM and that the sponsors should suggest to potential new members to visit the club during the summer months. Patti to write letter to applicants explaining general information
5.Correspondence- nothing to report
6.Fleet captains report- Tom Hall thanked everyone for all their hard work.
Discussion regarding menu and group felt menu works well.
Clubhouse reorganized and all the books and puzzles up for grabs. Patti to give the remaining books and puzzles to charity (hospital auxiliary). Joan reminded members to bring books and puzzles for the shelves.
Clubhouse walls washed and old burgees taken down. They were washed and will not be going back on walls. They will be put on rings and hung under the guest registration
Ken Brooks reminded members to email him if they notice that supplies are getting low. He will either bring down or leave at Don Mallon’s store (Southside auto) for any member to take to club
7.Building committee- Don Mallon thanked everyone for their hard work this weekend. Don recapped all the work done so far but added that he will contact the building committee to plan another work bee during the summer/fall
A prioritized work list was circulated to members prior to this meeting. Work to date included: collecting boom sticks, securing anchors, checking ramp, painting bunk house, gutters cleaned, trails sweep, new outhouse pit dug, kitchen tidy up, flowers planted, water chlorinated, removal of lumber from new floats and stacking beside bunkhouse
Don will send down a chop saw to cut out metal boom sticks
Don thanked all members that help build new floats
Don thanked Port Boat House and LB Woodchoppers
8.Old Business
Break in 2014- Brian reported that he was summoned to court and the alleged thief pleaded guilty so the case was cancelled
New bylaws and constitution: the requirements to file a new constitution and by laws for the BC Society Act has been delayed for another year
New members: cap of 40 members May 20/14
-requirements of membership, limiting size of boats and sponsor responsibilities. Members asked to think about these topics over the summer with further discussion at AGM. No recommendations to be made at this meeting
9.New business:
Membership cards and discounts- John Wilson suggested club have membership cards made so that members can receive discounts at various businesses. Motion made that John will be asked to pursue this. Carried
Ideas to increase club revenue- discussion re ideas to increase revenue. Members asked to think of ideas over the summer and readdress this at AGM (ie: member user fees, dues based on boat length) *** Note there were no recommendations made at this meeting
Reminder to all members to pay for their guests when using the bunkrooms
Solar lights along bunkhouse trail not working. Mike Nelson offered to buy new ones
Wendy and Brian bought new solar lights for docks
Sponsorship responsibilities: discussion regarding showing new members how to turn generator on and off, how to use fire fighting equipment, how to use defibrillator etc. To be discussed further at AGM
Ken Arseneault suggested an easy checklist be made for start up, shut down of generator. No one volunteered for this task.
Megan Fleming reminded members to do the bunkhouse bookings through the website first. It will be transferred to main book in kitchen by either Wendy or Gary
10.Meeting adjourned: moved by Ken Brooks and Ray 2nd at 5:55 pm
Submitted by Patti Butler
