PAYC General Meeting

May 20, 2018

Fleming Island


Attendance: John Wilson (Commodore), Norm Altmannshofer, Irene Brooks, Ken Brooks , Sarah Caton, Mike Caton, Brian Douillard, Megan Fleming, Joan Hall, Tom Hall , Elaine Lasota, Ray Lasota, Wendy Lukas, Dennis Morehen, Mike Nelson, Gary Rosa, Nathan Savegnago, Fran Smith, George Smith, Donna Vavrik, Hans Vavrik, Diane Wilson


Called to order: 1517


Adoption of agenda: 1st Irene 2nd Brian Carried


Previous minutes: October 14, 2017

  • Accepted as circulated: 1st Irene 2nd Mike Carried


Commodore’s report: Presented by John Wilson.

  • Welcome to Sarah & Mike Caton.

  • Recommend that all club members have boat liability insurance.


Treasurer’s report: Wendy Lukas

  • Financial statements accepted as circulated. 1st Gary 2nd Norm Carried


BC Assessment:

  • The tax assessment was increased on the bunkhouse from $14,000 in 2017 to $39,000 in 2018. Brian managed to reduce it back down to $12,000. He was unable to reduce the docks & float house assessment which increased by $20,000. Overall taxes should remain about the same.


Propane Stove:

  • The stove in the float house has only 3 working burners.

    • Motion: Replace the existing stove. 1st Tom 2nd Ray Carried

    • Brian & Ken to investigate stove options & Gary to search out hoods.


Moorage Committee: Barb, Ray & Darrin

  • The Recommendation of the Moorage Committee was presented and amended to change the moorage rates as follows:

      • Up to 20 ft. $25

      • 21 to 25 $30

      • 26 to 30 $35

      • 31 to 35 $40

      • 36 to 40 $45

      • 41 ft & up $1.25/ft

    • Motion: Accept the moorage rates. 1st Nathan 2nd Fran Carried

    • Motion: The moorage rates are to be posted on the ‘Visitor’s dock, at the registration area & on the website. 1st Fran 2nd Mike Carried


Day Use:

  • Discussion about the temporary use of the docks during the day.

  • It was decided that the ‘Day Use’ signs are to be removed from the dock.

  • Day use policy to be applied at the discretion of the members at the club.



Secretary’s report: Wendy

  • The Seattle Yacht Club (Norpac) has confirmed their arrival on July 15th

  • Note that we extend the privilege of allowing Norpac the use of the club picnic area & club bar-b-ques.

  • Dock space will be limited as Norpac is forecasting 15 – 20 boats.


Membership report: Wendy


    • New members: Sarah & Mike Caton welcomed to the club.


    • Resignation of membership received from Mel & Lorraine Farries.


  • New Membership Application: An application was received from Tracy & Brent Rose. Sponsored by Don Mallon. The application was put on hold as the sponsor was unavailable to speak on behalf of the Rose’s.


  • Discussion: Possible new memberships have been discouraged by long wait times between application & review. The Directors proposed an alternative procedure to our current practice of voting in new members.

Alternative Procedure for Accepting New Members

      1. Sponsor submits an application.

      2. The sponsor will invite an additional 3 members to meet with the applicant(s).

      3. If the applicant(s) are recommended by this committee for membership, the application will be sent out to all members to be voted on. A ‘nil’ response will be considered a ‘yes’ vote.

  • Motion to accept the Alternative Procedure for Accepting New Members. 1st Ray 2nd Tom Carried



Fleet Captain’s report: Tom

  • Thanked Joan for work done to coordinate all the meals & treats.

  • Thanked everyone at the work bee for their contributions & hard work.

  • Joan asked for feedback on future meal choices.


Building Committee Report: Ken & Brian


  • Work-bee: Majority of projects completed.

  • Shower/fish cleaning dock rebuilt complete with additional floatation.

  • Visitor picnic docks modified & secured to main dock.

  • General spring clean up, painting, trails & maintenance.

  • Flower boxes built by Tony were planted.

  • Escape ladders built & installed by Nathan.


  • Work in progress:

    • Look for list of projects in clubhouse.

    • Paint the metal structure of bench in club picnic area.

    • Paint clubhouse floor (when only a few members are at the club).

    • Remainder of visitor dock sections to be built & installed in the fall.


  • Water System:

    • System up & running.

    • Add chlorine as needed (1/2 puck).

    • Test kit in club house – pink is good, red is too much chlorine.

    • Do not adjust water flow.


  • Future projects:

  • LED lighting in clubhouse to be designed & installed by Gary & Dennis.

  • Clubhouse sliding glass door. Motion to replace the clubhouse sliding glass door complete with screen. 1st Wendy 2nd Gary Carried


Website & Bookings: John

  • Moorage rates to be posted.

  • New bylaws to be posted.

  • Reference to the cabins will be moved to the Member side.


Old Business

    • Society Act filed November 3rd, 2017. The new bylaws are in effect.

    • The Private Property sign taped to the clubhouse door was too easy to remove. Motion to replace the sign with permanent decals. 1st Wendy 2nd Brian Carried

    • Wendy to get all the new signage done.


Meeting adjourned: 1622

Submitted by Wendy Lukas




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