PAYC ANNUAL GENERAL MEETING

October 14TH, 2017

Port Alberni, BC


Attendance: John Wilson, Irene Brooks, Ken Brooks, Len Butler, Patti Butler, Len Clarkson, Norm Clarkson, Sue Clarkson, Brian Douillard, Lorraine Farries, Mel Farries, Allan Geiger, Liz Geiger, Cindy Hadley, Joan Hall, Tom Hall, Ray Lasota, Elaine Lasota, Wendy Lukas, Don Mallon, Karen Mallon, Ian Morgerman, Dennis Morhen, Anne Nelson, Bill Nelson, Mike Nelson, Darrin Olson, Gary Rosa, Nathan Savegnago, George Smith, Donna Vavrik, Hans Vavrik, Barb Wiley, George Wiley, Diane Wilson


Call to order 1:10pm


Adoption of Agenda: Carried


Previous Minutes: October 15th, 2016

  • Motion by Gary to accept as posted: 2nd Nathan Carried

Commodore’s Report: Presented by John Wilson

  • West Coast Aquatic Stewardship Association

  • BC Council of Yachts

  • Darrin to work with John

Treasurer’s Report – Karen Mallon

  • Financial reports as circulated

  • Budget presented by Karen

    • Increase member dues to $515/single & $525/couple

    • Increase moorage rates to $1.25/foot

    • Motion by Karen to accept budget. 2nd Ken Carried

  • Book-keeping & records for the past year reviewed by Wendy.



Election of Officers & Directors - Tom


  Commodore - John Wilson Vice Commodore – Darrin Olson

Treasurer – Karen Mallon Rear Commodore – Nathan Savegnago

Secretary – Wendy Lukas Fleet Captain – Tom Hall

Past Commodore – Wendy Lukas


Directors at Large: Ken Brooks, Len Butler, Ray Lasota, Don Mallon, Mike Nelson


Motion by Gary to accept all nominations. 2nd Don Carried


Societies Act - Karen


  • Transition for the new Constitution & By-laws circulated prior for members to review.

  • Motion by Karen to file the proposed Transition as presented. 2nd Darrin

  • Discussion regarding the description of a member & the expulsion of a member.

  • Karen to re-work wording on description of a member.

  • Motion by Gary:   Change the proposed by-law ‘Expulsion of Member, clause 2.11’ to reflect that If the executive finds reasons to expel a member then the executive would make a recommendation to the membership for a decision at a meeting convened for that purpose.     2nd Darrin      Carried


Meeting Adjourned 1:45pm




PAYC GENERAL MEETING



Call to order 1:46pm


Previous Minutes: May 21st, 2017

  • Motion by Gary to accept as posted: 2nd Nathan Carried


Secretary’s Report - Wendy

  • Seattle Yacht Club

    • ‘Norpac’ requesting moorage July 15, 2018

    • Motion by Brian to support ‘Norpac’ event. 2nd Don Carried.

  • Vancouver Boat Show January 17 – 21, 2018

  • Thank you card from Al & Liz Geiger for recognition as ‘Honorary Lifetime Members’.


Membership Report - Wendy

  • Resignations:

    • Larry & Shirley Mallory

    • Jeremy & Jill Russel

  • New Member Application: Mike & Sarah Caton sponsored by Brian and Wendy

  • Motion by Wendy to accept Mike & Sarah Caton as members. 2nd Darrin Carried


Building Committee Report – Ken & Brian

  • Ken thanked all the members for their hard work & commitment.

  • Work-bee completed in September to install the 5 new sections of dock. Pictures shown.

  • Future projects to include building 6 new sections of dock, replacing structure under main ramp, new patio doors etc. - See attached report

  • Escape ladders – Nathan to design


Fleet Captain’s Report – Tom

  • The May & September work-bees a huge success

  • Special thank you for all those who worked to provide the meals


Website:

  • Discussion postponed


New Business:

  • Norm Clarkson suggested that we discontinue the ‘Day Use’ policy.

  • Discussion ensued & agreed to remove ‘Day Use’ signs and leave decision about ‘day use’ up to the members currently at the club.

  • Mike McDonald – Will be storing his 50’ dock inside the members dock over the winter

  • The men that used the cabin without permission has been referred to the RCMP

  • Wendy suggested that a sign be put on the clubhouse door stating ‘Private property. The door is left unlocked for mariners in distress only and not for use of the general public. Please respect our property and our commitment to the safety of others. Trespassers will be subject to legal action. It was agreed to get the sign made.


Announcements:

  • Largest fish – Ken Arseneault – 26.5 pound. Ken to get plaque made.

  • Christmas Social – to be announced.

  • After Party at John & Diane Wilsons



Meeting Adjourned 3:15pm


Submitted by Wendy Lukas